Jobs

Vacancies at The United Nations World Food Programme

Published on October 24, 2023

The United Nations World Food Programme is the world’s biggest humanitarian organisation addressing global hunger. WFP’s aim is to assist the world in achieving Zero Hunger in our lives. Every day, the World Food Programme strives to guarantee that no child goes to bed hungry and that the poorest and most vulnerable people, particularly women and children, have access to nutritious food.

1). Risk & Compliance Officer

Requisition ID: 830074

Location: Abuja

Employment Type: Full Time

Organizational Context

These jobs are located in Regional Bureaux (RBs) or Country Offices (COs) covering both the risk and compliance responsibilities.
In RBs, the job holders are part of a team and will report to the Regional Risk and Compliance Advisor or Regional Risk focal point.
In COs with lower risk profile the job holders may operate individually and report to the Country Director or the Deputy Country Director with functional supervision from the Regional Risk and Compliance Advisor where present, or the Chief of the Enterprise Risk Management Unit.

Job Purpose

Provide advice and specialized support in the establishment of effective risk assessment and risk management activities; application of controls and compliance with policies and procedures; and contribution to the overall effectiveness of operations and optimization of WFP resources by championing the mainstreaming of WFP’s risk and compliance framework.

Key Accountabilities (not all-inclusive)

Contribute to embedding risk assessment in planning and decision making through developing and/or monitoring of key risk appetite metrics and risk indicators, and regular updating of risk registers, including progress towards implementing the risk mitigation actions.
Provide support to managers in analysing and strengthening existing processes on risk & compliance issues and on maintaining an effective internal control environment to support operational efficiency.
Provide assistance in ensuring that the use of all WFP resources is in conformity with approved CO strategic plans/project plans, WFP rules and procedures, and donor funding agreements.
Contribute to ideas on enhancement of adequate internal control systems with clear accountabilities, including performance and risk management systems, monitoring and oversight processes and techniques, tools, processes to support their implementation.
Contribute to the development of compliance Standard Operating Procedures (SOPs) by 1st Line of Defense colleagues for managing the risk and compliance process, including criteria for conducting risk and compliance missions, training materials and modules, etc.
Support relevant managers in their regular and ad hoc risk assessments in regional, country and field offices risk assessments to: identify and evalutate risks, assess the effectiveness of the internal controls, and assess the potential for fraud and corruption in operational activities.
Contribute to risk management effectiveness across the office and all aspects of WFP’s operations.
Support managers in their fact-finding reviews and fraud risk assessments. Collect and analyse data on fraud incidents, fraud risk metrics, and fraud risk appetite, support training in AFAC standards.
Contribute to accountability across functional units, prepare comprehensive reports summarising the status of compliance of internal controls, key oversight themes, and using risk information (e.g. risk indicators, incidents) to highlight areas out of risk appetite and contribute ideas on required actions in areas of risk & compliance vulnerability.
Support managers in the preparation of risk information for management to share with external stakeholders such as UN system-wide engagement, donors, and partners.
Assess information/training needs and prepare and deliver training programmes or information sessions for colleagues and partners in RB or CO to enhance understanding of risk management and compliance with WFP policies, rules, regulations and procedures.
Support risk management focal points in region/country offices.
Demonstrate managerial and functional skills by effectively managing staff and building staff capabilities for high performance results.
Other duties, as required.

Standard Minimum Qualifications

Education: Advanced University degree with three-year experience in business/public administration, finance, accounting, international development, audit or other relevant fielld, or First University degree with 6 years of relevant work experience and/or training/courses in audit, performance and risk management or other related fields.
Experience: Typically five years of relevant progressively responsible experience in leading, undertaking and/or contributing to risk management activities, including assessing and recommending effective internal controls and mitigation actions, in various organizations that use modern enterprise risk management frameworks, techniques and systems.”
Language: Fluency (level C) in English language.
Other specific job requirements.

Desired experiences for entry into the role:

Has gained programme/project management experience
Has conducted monitoring and reporting activities, demonstrating knowledge of results hierarchy, performance metrics and measurement
Has conducted risk analysis and developed risk mitigation strategies.

Application Closing Date
7th November, 2023 by 11:59pm (GMT+1).

2). Administration Officer (Protocol)

Location: Abuja
Employment Type: Full-time

Organizational Context

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders in the field typically report to the Country Director or the designate.
Job holders in RBs or HQ typically report to a more senior Administration Officer.
Job holders are likely to be working under the supervision of a more experienced staff member, receiving guidance and regular feedback on work performed.

Job Purpose

To support the delivery of quality, customer-focused, value-for-money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.

Key Accountabilities (not all-inclusive)

Contribute to a WFP country plan, including administrative processes, aligned with country and wider WFP strategies and policies to facilitate efficient and effective administration services.
Support the development of annual plans and implementation of policies, systems and procedures to support WFP strategic objectives.
Collate data and prepare data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.
Support management of existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and assist in identification of new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.
Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy.
Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
Guide and supervise junior staff, acting as a point of referral and supporting them with analysis and queries.
Maintain the partnership with WFP stakeholders, other UN agencies and local government offices.
Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
Other as required.

Other Specific Job Description
Build and maintain the partnership with WFP stakeholders, other UN agencies and local government offices in particular:

Support to the strengthening of relations with the authorities of the host country (Nigeria); liaise and negotiate with the UN Diplomatic Representation in Nigeria, the Nigerian Ministry of Foreign Affairs and the Ministry of Interior on accreditation and issuance of appropriate ID cards/or permits of stay for WFP staff, their dependents, and domestic staff/helpers.
Provide protocol services to the VIP, Senior Management of WFP Nigeria office and Sub-offices (e.g., by facilitating airport transfers, ensuring protocol coverage for official activities).
As part of the joint UNCT efforts, liaise with relevant UN agencies and local authorities on matters relating to diplomatic privileges and immunities, establish strong operational relationships to enhance and facilitate the efficiency and effectiveness of WFP operations (e.g., issuance of diplomatic license plates, approval of tax exemptions, special permits to import vehicles and management of tax-free fuel cards).
Monitor the implementation of the Basic Agreement, immunities, privileges, and derogations granted to country offices in the region and to staff in close collaboration with the Headquarters and Legal Service.
Liaising with Government Officials (Ministry of Foreign Affairs, Ministry of Internal Affairs) for buying, importing, selling, exporting official and personal vehicles, getting license plates.
Liaising with MoFA for appointments with the high-level Government official.
Manage the existing resources around Protocol in line with existing procedures and regulations by ensuring effective management and strengthening of the overall Protocol function and related services within the Office and Sub-Offices.
Facilitate the compliance of services provided and contribute to the provision of recommendations for improvements/changes for further efficiency gains.
Coordinate, organize and supervise the work of Administrative Assistants to ensure that requests are processed with minimum delay and in lien with corporate policies and procedures.
Provide effective support and oversight to Sub-offices for protocol related areas of work for agreements with host governments, systems, and processes.
Support Capacity building of WFP Staff and partners through the organization / design of trainings, workshops, and cross-fertilization.
Carry out complex data analysis and reporting to provide management and clients with the accurate information and reports for efficient planning and decision making:
Ensure compilation accurate data and provide analytics on services provided by the Privileges, Immunities and Management Services Office for monitoring purposes, recommending improvements in procedures and processes where necessary.
Keep abreast of national and international laws pertaining to the host country agreement in relation to privileges and immunities; research, monitor and analyze best international diplomatic practices on privileges and immunities, providing substantive input and recommending updates of current procedures and guidelines.
Support the design and content development of briefings and other documents related to privileges and immunities. Brief staff on privileges and immunities and clear separation documentation related to this area. Manage online systems related to the provision of services; recommend improvements, updates
Promote the implementation of corporate policies and initiatives relating to Management Services.
Maintain a detailed knowledge of all Airport facilities, Procedures and Services as offered by Nigerian airports Authority.

Standard Minimum Qualifications
Education:

University Degree in Business / Public Administration, Engineering, or other relevant field relating to office management and administration.

Language:

International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (a WFP working language).
National Professional: Fluency.

Application Closing Date
1st November, 2023.

3). Human Resources Officer

Requisition ID: 830002
Location: Maiduguri, Borno
Employment Type: Full Time

Job Purpose

To support the delivery of professional, client-focused HR services, partnering with managers to implement HR solutions in line with WFP corporate priorities.

Key Accountabilities (not all-inclusive)

Support HR operational activities or projects that are aligned to business needs, following standard processes and ensuring alignment with wider WFP policies.
Respond to queries from managers and staff, understanding their issues and ensuring policies, procedures, processes, systems and tools are available and correctly applied to support them.
Contribute to the effective management of the employment relationship between WFP and its staff, by administering conditions of service, contracts and appropriate entitlements.
Support staff capability building, working with managers to understand individual skills and business requirements, and organizing development solutions which equip people with the skills and knowledge required to meet current and future challenges.
Support and deliver onboarding activities to ensure new employees have a positive experience of WFP, and are successfully integrated into their new role and the organization.
Provide support in building talent within WFP, working with managers to understand their needs, and organizing solutions to recruit, retain and develop a high-caliber workforce to deliver the business strategy.
Support for organizational design activities that enable senior management to define and organize structures and jobs, and allocate people to the right places in order to improve efficiency.
ollate data and contribute to preparation of accurate and timely reporting, supporting a WFP wide view of HR activities that enables informed decision-making and consistent information for stakeholders.
Conduct straightforward data analysis under close guidance of a senior HR Officer, in order to support others on projects or contribute to process efficiencies and improvements.
Other as required.

Standard Minimum Qualifications

Education: Advanced Degree with 1-year professional experience or first university Degree with 5 years professional experience (and/or training/courses) in one of the following disciplines: Human Resource Management, Public or Business Administration, Industrial Psychology or another relevant field.
Language: Working knowledge (proficiency/Level C) of English is required.

Experience:

Typically one or more years of postgraduate professional experience in Human Resources with an interest in international humanitarian development.
Experience in providing direction and instruction to more junior staff members within area of expertise. Knowledge & Skills:
Knowledge of HR best practices, techniques, and processes with some understanding of the basic theoretical background.
Ability to support more junior and/or less experienced members of the team.
Basic analytical ability to compile, maintain and analyze data, prepare reports and draw initial conclusions in support of work carried out by another officer; skills in developing sources for data collection.
Good communication skills are required to give and receive information and work with a variety of individuals.
Knowledge of, or the ability to quickly assimilate, UN/WFP specific processes and systems.

Deadline: 30th October 2023. 11:59 pm West Africa Time (WAT).

How to Apply: Interested and qualified candidates should use the links below to apply: